Privacy Policy
The Architect System is designed to create less sensitive information, not more. This policy explains what the Practice collects, why it is needed, how long it remains useful, and how it is protected.
Privacy by design
The Practice manages client information according to five operating principles:
- Purpose driven. Information is collected only when it directly supports the engagement.
- Minimum necessary. The Practice intentionally limits the creation and retention of sensitive information whenever practical.
- Operational governance. Information exists to support better decisions, accountability, and continuity.
- Privacy by design. Protection begins with disciplined information creation, not only confidentiality promises.
- Continuous housekeeping. Temporary working materials and duplicate collaboration copies are routinely removed when they no longer serve an active purpose.
Information I collect
Information you provide. When you contact me, submit an application, or become a client, I collect the information you choose to share. This may include your name, email address, phone number, professional role, referral source, divorce timeline, stated objectives, application responses, and information provided during intake or the engagement.
Client operational information. During an engagement, the Practice may receive limited information the client chooses to provide about career, health and fitness, longevity, wealth, mindset, and presence. This can include client-reported measurements, routines, goals, and selected documents that directly support the work. Complete medical, legal, tax, or investment files are not required to deliver the Services.
Information collected automatically. The Site may collect basic technical information such as IP address, browser type, pages visited, and standard web-log data.
How I use information
I use information to respond to inquiries, evaluate fit, establish and administer an engagement, deliver the Services, communicate with clients, improve the operating process, protect the Practice, and meet legal and administrative obligations. I do not sell personal information and do not use it for advertising.
Information you should not submit through the Site
The Site’s application is for fit assessment, not full intake. Please do not submit medical records, legal pleadings, tax returns, financial account numbers, passwords, or other information that is not necessary for an initial fit assessment. If an engagement begins, I will provide instructions for the secure exchange of necessary working materials.
How information is stored and protected
Client materials are held on enterprise-grade cloud infrastructure, encrypted in transit and at rest, behind multi-factor-authenticated access. The Practice may retain limited client-provided measurements or summaries when they directly support the work, but it does not create clinical records. I use commercially reasonable safeguards to protect information but cannot guarantee absolute security.
Information the Practice does not create
Consistent with the nature of the engagement, the Practice does not create therapy notes, psychotherapy records, medical records, diagnostic assessments, clinical treatment plans, legal work product, investment-management records, or custodial financial records. The records created by the Practice are operational governance materials.
Third-party providers and analytical tools
I use reputable third-party providers for website hosting, form processing, payment processing, scheduling, email, secure file storage, and analytical support. These providers process information only as needed to perform their function and under their own security, privacy, and confidentiality terms. Substantive recommendations and client deliverables remain directed and reviewed by the Practice.
Data retention
Applicants and inquiries
If an applicant does not become a client, I retain the submission only as long as reasonably necessary to evaluate fit, communicate a decision, maintain basic business records, and meet legal obligations. Applicants may request deletion, subject to information I am required or reasonably need to retain.
Active engagements
Working materials are kept only while they support active work. Temporary submissions, duplicate files, and collaboration copies are routinely removed as information is incorporated into the active governance file. The client workspace is designed for active collaboration, not permanent archiving.
Engagement close-out
At close-out, final deliverables are provided to the client, unnecessary working materials are removed in the ordinary course, and only a limited administrative record is retained where needed to operate the Practice or meet legal obligations. A client may request deletion of remaining eligible working materials.
Administrative records
I may retain a minimal administrative record of the relationship, including agreements, invoices, payment records, engagement dates, and limited correspondence necessary to operate the Practice.
Your choices
You may request access to, correction of, or deletion of your personal information by emailing privacy@thearchitectsystem.com. I will respond within a reasonable period, subject to legal and legitimate business-retention requirements.
Children’s privacy
The Site and the Services are intended for adults. They are not directed to anyone under 18, and I do not knowingly collect information from minors.
Changes to this policy
I may update this policy from time to time. The effective date above reflects the most recent version.
Contact
Questions about this policy can be sent to privacy@thearchitectsystem.com.